How School Administrators Can Prepare for Picture Day

Tips to Keep Things Running Smoothly and Stress-Free

Picture Day is a big deal—not just for students and families, but for schools too. With Lifetouch handling the photography, you can count on beautiful portraits and a streamlined process. To make sure your Picture Day goes off without a hitch, here are a few key tips for school administrators to keep everything organized and on track.

1.Plan the Logistics Early
Advance planning makes a world of difference.

  • Confirm your Picture Day date early and share it with staff, students, and families.
  • Choose the right location—a space that’s clean, quiet, and has enough room for photo setup and student flow. Your Account Specialist can help identify the best space to accommodate equipment and allow smooth student movement.
  • Build a solid schedule that allows enough time for each class or group, with breaks for staff and photographers. Partner with your Account Specialist to create a schedule that works well for your school and is easy for our photography team to follow.

2. Communicate with Families and Staff
Clear communication helps everyone feel prepared.

  • Send reminders via email, newsletters, and social media using our picture day reminder resources.
  • Display posters or flyers in hallways and classrooms.
  • Let families know how to order photos online or through order forms sent home. Make it easy for teachers too—provide class lists, lineup instructions, and a copy of the schedule.

3. Get Teachers and Volunteers Involved
The more support, the smoother things run.

  • Assign staff or volunteers to help manage lines and guide students.
  • Encourage teachers to do a quick grooming check before sending students.
  • Keep things positive—a relaxed, upbeat attitude helps students feel comfortable in front of the camera.

4. Prep the Space
A good setup helps create great portraits.

  • Clear the area of extra furniture, clutter, or background distractions.
  • Ensure good lighting—our team brings the gear, but a bright space helps with setup.
  • Mark entry and exit points to keep traffic flowing. Don’t worry—our photographers handle the background and lighting, but your help with the space makes a big difference.

5. Be Ready for Makeups and Retakes
Even with great planning, life happens.

  • Designate a makeup day for absent students or staff. Be sure to connect with your Account Specialist to confirm the best timing for Retake Day.
  • Keep track of missed portraits so no one’s left out.
  • Communicate retake opportunities clearly with families.
    We’ll work with you to make sure every student gets their moment in front of the camera.

You’ve Got This
With a little preparation, Picture Day can be a fun and memorable experience for everyone. Lifetouch is here to support you every step of the way—so your focus can stay on making the day a great one for your school community.


Let the smiles shine—and thank you for partnering with Lifetouch!

1 2